A patient or authorised representative may access/request copies of medical records held by the practice. This is known as a Data Subject Access Request (DSAR). These records may include summaries and reports from Hospitals and Emergency care, as well as records transferred from other GP Surgeries you have been registered at. Your records held at this Practice will not hold Dental records, pharmacy reports or optician records unless they were part of a care pathway initiated from this practice. You will not normally be charged for accessing your records, and should a fee be payable you will be contacted by the practice to explain why and the fee that would be due. A patient information leaflet on accessing your records is here
Are there any date or time restrictions on Health records that I can access?
No, your GP records remain on record for 10 years after the death of the patient.
How long will it take to complete my request
It can take up to 28 days from the practice receiving your request to complete. We may take longer (up to 2 months)if your request is complex or involves many different aspects, in this case, you will be contacted to explain the delay
What if I am requesting access to health records of someone who has died?
In the event that you need to access deceased patients records you must apply to Primary Care Services England at the address below:
Primary Care Support England
3 Caxton Road
What if I want to access my child's records
As a legal guardian, you have the right to access your child's records up to the age of 16. At the age of 16, you will require express consent from your child, unless there are mental capacity concerns. The Doctor processing your application may also take into consideration the mental capacity and ability to understand access to records for children over 13, and may decide that they need to give consent or be informed.
Can my request be refused?
Yes, where the Doctor feels that releasing information would cause serious harm to your physical or mental health then your request may be refused or some data held back. In this event you will be contacted and explained what data is being held back and the reason for this. Where third parties are named and involved this data will also be held back from your request unless express consent has been received from those parties. Clinical professionals are not included in this.
How can I access my records
To apply for access to your records complete the form here and return it to the surgery. You will need to provide photo ID and proof of address. To help us process your request quickly please give as much detail in what you need, including any dates, conditions, places or people you want information on. If your request is unclear we may need to contact you and this will delay the process.